Job Opportunity

The PMA, a 501(c)(3) non-profit and operator of thePetaluma Historical Library & Museum, seeks an executive director. Email resume to Application period closes April 15th, 2017. Job description isbelow.

Job Description

PMA Executive Director Position:

The Petaluma Historical Library & Museum/Petaluma Museum Association Executive Director is the chief executive of the Museum and, as such, is responsible for the general and fiscal leadership and management of the entire organization, including programs, partnerships, fundraising, budgets, and external relations. Above all, the Executive Director is charged with delivering on the mission and goals of the organization in a fiscally sound manner. This person plays a leading role, working closely with the Board of Directors and staff, in developing and articulating the strategic direction of the Museum and in implementing ther esulting strategies and initiatives.
Other job responsibilities include day-to-day direction to the organization, executing its short-and long-range strategies and plan.The Executive Director leads the development and marketing efforts and is often called upon to represent PMA in fundraising, recruiting, and other public efforts.
The Executive Director is responsible for managing the maintenance of the facility and to develop strategies to optimize the buildings use.
The Executive Director must interact effectively with many constituencies: students, participants, funders, school and civic organizations, and local and state units of government. He or she is expected to take a leadership role in monitoring public history trends and recommending appropriate programming to keep pace with a changing environment. This individual must be a pro-active, visible symbol of PHL&M/PMA. The Executive Director must have a deep passion for preserving Petaluma history and an enthusiasm for passing that ethic on to others.
The PMA Executive Director is responsible to and reports to the PMA Board of Directors through the President of the Board.



Work closely with the Board to advance donor relations and to develop and implement effective fundraising efforts and special events to support programming that enriches the lives of residents and the community.
Conduct ongoing grant research opportunities and oversee the writing of grant applications to foundations, corporations, and community organizations; submit required progress reports to those organizations.
Develop a strategy for the Annual Campaign, including the Impact Report and appeal letters. Assist with necessary research and leadership in anticipation of a capital campaign.
Coordinate solicitation of major gifts from individuals and event sponsorships.
Coordinate staff support for museum fundraising events and educational/cultural programs.
Oversee and promote the PMA’s ongoing membership to increase membership by ten percent per year, with a goal of ten percent of the population or six thousand members.
Work with the Board to nurture relationships with existing donors and to identify and cultivate prospective donors.


Supervise Collections Management Team to assure donations are properly accepted and documented, including compliance with state and federal laws.
Assist volunteer Exhibit Team with planning, development, production, and installation of exhibits.
Creation and funding of a permanent Collections Manager position under either City or PMA control.
Assess space and equipment needs while ensuring a safe and comfortable environment for visitors and staff.
Advocate for the preservation of historic and/or architecturally significant buildings, landmarks, and artifacts.
Provide highest industry standard procedures for acquisitions and de-accessions.


Increasing local and regional public awareness of the unique mission and programming offered by PMA so that it is broadly recognized and attracts people to the museum as visitors, volunteers, and donors.
Connecting more directly to the Petaluma community to ensure the PHL&M/PMA reflects their needs and its contributions are recognized and valued.
Foster and develop good working relationships with local community, City, and other nonprofit entities.
Cultivate committed community volunteers, supervise their activities, and recognize their contributions.

FinancialManagement and Compliance:

Together with the board Treasurer, recommend an annual operating budget and prepare monthly budget reports.
Be responsible for the administration of the budget through careful expenditures and monitoring.
Obtain accreditation from the American Alliance of Museums.


Work collaboratively with staff, as well as committee chairs and other volunteers to help the committees accomplish their objectives, while adhering to PMA policies and strategic vision.
Provide operational support for Board projects and serve as primary liaison between Board and staff.
Maintain official records and documents, and ensure compliance with federal state and local regulations.
Keep abreast of developments in the museum field.

Board Support

Work closely with the Board President in implementing Board decisions, preparing Board agendas, and communicating regularly about Society activities.
Serve as a resource to Board committees and functions.
Support the board to advance PMA’s mission by ensuring that the organization has a sound short term action plan and long range strategy.
Provide operational support for Board projects and serve as primary liaison between Board and staff.
Attend all board meetings.
Ensure that board is kept fully informed on the condition of the organization and all important factors influencing it, through regular status reports on museum operations and activities.
Coordinate orientation and training of Board members.


An ideal candidate will likely have:
Bachelor’s degree in Museum Studies, Business Administration or related degree.
Seven or more years’ experience managing a staff and dealing with all human resources-related matters including hiring, evaluating, and terminating employees in a non-profit environment.
Demonstrated record of being a self-starter, leader, team builder, and problem solver.
Proven administrative, analytical, and strategic planning skills.
Proven financial ability to organize and manage a budget and to monitor ongoing financial performance.
Demonstrated success in fundraising and community outreach with expertise in crafting public and private partnerships.
Effective communicator with proven ability to work with individuals or diversified groups such as staff, Board, government, business leaders, donors, and volunteers.
Flexible schedule to attend evening and weekend activities.
CONTACT: Liz Cohee, (707) 778-4398

Petaluma Historical Museum ~ 20 Fourth Street ~ Petaluma, CA 94952 ~ (707) 778-4398

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